The AI Follow-Up System: every lead answered in under 60 seconds
One system for every channel a lead can reach you on. It replies instantly, follows up for 7 days, logs everything to a CRM pipeline, and shows you what is working — so leads stop going cold while you are busy doing the work.
R12 000 / $1,500 setup + R3 500 / $350 per month · ZAR / USD · fixed price, 30 days of support.
What we do
We connect every place a lead can reach you — WhatsApp, email, SMS and your web forms — into one pipeline, so no enquiry lives in a channel nobody is watching.
Each new lead gets a personal-sounding reply in under 60 seconds, day or night, and is followed up for 7 days. The sequence stops the moment they reply, so it never talks over a real conversation.
Every lead is logged to a CRM pipeline with its source, stage and owner, and the system tracks response time, follow-ups sent and leads won or lost. You see what is working and where leads are still leaking.
Who it is for
Built for service businesses that already get enquiries
- Owner-led firms in high-ticket services: property, trades, clinics, legal, finance, fabrication, agencies.
- Businesses where a lead is worth thousands, so a slow reply is expensive.
- Teams whose leads arrive on WhatsApp, email and forms and get chased inconsistently.
Not for businesses with no inbound enquiries yet. If you first need leads, this is not the right system — we will tell you on the audit.
Why Pattern-AI-Q
- We run the same system on our own enquiries first, so we never sell you an experiment.
- You own the infrastructure: it runs on self-hosted n8n, with no SaaS that can reprice or shut down on you.
- One operator diagnoses and builds, so there is no handoff gap between what you need and what is built.
- Fixed price, no hourly billing, and 30 days of monitoring after go-live.
The value
What is included
- All channels in one inbox: WhatsApp, email, SMS and web forms
- Instant AI reply in under 60 seconds
- 7-day follow-up sequence that stops when they reply
- Missed-enquiry re-engagement
- CRM pipeline: every lead, stage and owner in one view
- Tracking: response time, source, follow-ups sent, won and lost
- Alert the moment a lead shows buying signals
- Handover training, documentation, 30 days of support
How it works
- Free 20-minute audit. We map how leads reach you today and where they go cold. You leave with the top gaps, whether you build with us or not.
- Fixed-price proposal. One scope, one price, in writing. No hourly billing.
- Build and deploy. We connect your channels, CRM and tracking, then test with real enquiries.
- Handover and 30-day support. Your team gets training and documentation, and we monitor the system through its first month.
Questions
Which channels does it cover?
WhatsApp, email, SMS and web forms. We confirm the exact channels for your business on the audit, because each one has its own set-up and compliance rules.
Will the replies sound robotic?
No. Replies are written in your voice, reviewed with you before go-live, and the sequence stops as soon as a person replies so a human takes over.
What does it cost?
R12,000 setup + R3,500 per month for South African clients ($1,500 + $350 per month internationally). Fixed price, no hourly billing.
Do I own it?
Yes. It runs on self-hosted n8n infrastructure that you own. The monthly retainer covers monitoring and fixes, not rent on the code.
Ready to talk?
Share a short brief about your business, the workflow and your timing. Humo reviews the fit before we arrange a call. Choose email or WhatsApp for the follow-up.
Start Here — Book a Free AuditPrefer a conversation? Start on WhatsApp. Or email auditbooking@pattern-ai-q.com