The AI Admin Stack: take the back office off your plate
Once leads are being caught, the next leak is admin. The Admin Stack automates bookings, proposals, invoicing, post-meeting summaries and weekly reporting, so the work between a yes and a paid invoice runs itself.
R25 000 / $3,000 setup + R6 500 / $600 per month · ZAR / USD · fixed price, 30 days of support.
What we do
We automate the repeat admin that follows every won lead: booking the call, drafting the proposal, sending the invoice and chasing payment.
Post-meeting summaries and action items are written for you, and a weekly report lands in your inbox without anyone building it.
It plugs into the Follow-Up System, so a lead flows from first message to paid invoice on one connected pipeline.
Who it is for
For teams whose owner is still the admin department
- Service businesses winning work but losing evenings to proposals, invoices and reports.
- Firms that already run the Follow-Up System, or have a clean lead process.
- Owners spending an estimated 15–25 hours a week on repeatable admin.
Not the first step for most businesses. If leads are still slipping, fix that first. It is where the return is fastest.
Why Pattern-AI-Q
- We build on infrastructure you own, so your admin does not depend on a tool that can reprice.
- Built as a stack on the Follow-Up System, so nothing is rebuilt from scratch.
- Fixed price, and 30 days of monitoring after go-live.
The value
What is included
- Automated booking and reminders
- Proposal drafting from meeting notes
- Invoice triggers and payment chasing
- Post-meeting summaries and action items
- Weekly reporting to your inbox
- Handover training, documentation, 30 days of support
How it works
- Map the admin. We list every repeat task between a won lead and a paid invoice.
- Scope and price. Fixed price, agreed in writing.
- Build and connect. Bookings, proposals, invoicing and reporting are wired to your tools and CRM.
- Handover. Training, documentation and 30 days of support.
Questions
What does it cost?
R25,000 setup + R6,500 per month for South African clients ($3,000 + $600 per month internationally). Fixed price.
Do I need the Follow-Up System first?
Not strictly, but most clients start there. The Admin Stack is designed to stack on top of it.
How long does it take?
Typically 2–4 weeks from signed proposal to go-live.
Ready to talk?
Share a short brief about your business, the workflow and your timing. Humo reviews the fit before we arrange a call. Choose email or WhatsApp for the follow-up.
Discuss the Admin StackPrefer a conversation? Start on WhatsApp. Or email auditbooking@pattern-ai-q.com